Driving on Company Business – Part 2
What can you Expect from your Employees?

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This article is the second in a series of three looking in particular at employees who use their own vehicles for business use and what you as an employer can expect from your employees even though they are driving their own vehicles. Here are our thoughts. Employees driving on company business:
  • Must operate within the law at all times

  • Are prohibited from driving whilst unfit through drink or drugs. The will not take responsibility for any incident where an employee is unfit to drive through drink or drugs or exceeds the alcohol limit.

  • Must notify their line manager if they are taking any medication that might affect their driving or if told not to drive by a member of the medical profession.

  • Must give consideration as to whether the journey is essential before commencing – other means of conducting the business may be more effective or alternative means of travel could be used

  • Will observe speed limits at all times

  • Will not drive if fatigued and will take regular breaks

  • Will be familiar with the vehicle they are to drive

  • Will be responsible and courteous to road users at all times.

  • Will use items provided for their safety should the need arise (e.g. high visibility jacket, etc)

  • Will, in the event of an accident, adhere to the prescribed accident procedure – make sure you have one!

  • Must hold a valid UK driving licence

  • Must ensure all vehicles used for company business are taxed, insured for business use (for employees using a Private Vehicle the insurance policy must state ‘business use’ – ‘occasional business use’ will not be acceptable) and have a valid MOT certificate

  • Must inform their line manager immediately if they no longer hold a valid driving licence or if any fines or penalties are awarded against them, or any other reason that may mean they no longer qualify as an authorised driver

  • Must inform their line manager immediately of any change of circumstance that will affect their driving ability and risk rating (e.g. penalty points, change of vehicle, increase in mileage, medical condition etc.)

  • Must assist management by contributing effectively to reducing risk by undertaking risk assessments, training, reporting any dangerous practices etc

  • Must ensure vehicles are serviced at regular intervals and in accordance with the manufacturer’s recommended intervals.

  • Must be medically fit to drive and use any corrective eyewear prescribed

  • Will take responsibility for any fines, traffic offences or other breaches of the law committed when driving on Company business

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